Do you know what to do when you need to focus fast?
…when you have 100 things coming at you all at the same time?
…when they ALL feel completely important and intensely urgent?
Here are some simple steps to take when life is coming at you at full speed and you need to act with both speed and accuracy.
- Cast a clear vision. What is the end result that you are seeking? Do your best to gain clarity on this and you will recognize more quickly what action items are coming at you that align with your end goals.
- Write it all down. Quickly list or mind map everything that is on your mind. Big or little, it is weighing you down. Sometimes just looking at it all at the same time can bring an unexpected sort of clarity as you instantly realize all of it is not going to get done, and you must prioritize.
- Inventory what is yours…and let go of what is not yours. At times people push responsibilities on to others, and in times of chaos we may unwittingly accept them. Take a quick moment to consider if this is something that you actually need to do, or is it someone else’s responsibility?
- Be results oriented. Don’t confuse activity with productivity. All actions do not generate the same results; not everything moves the needle. Sift your items according which ones give you the most return on your investment (ROI). Usually, about 20% of your actions produce about 80% of your results. Can you identify which 20% deserves your focus?
- Purge one more time. Once you have clarified what your most important items are, ask yourself these four questions that fit the acronym REDD. What can I Reduce? What can I Eliminate? What can I Delegate? And what can I Defer?
- Get it on the calendar! Last but not least, timeslot your top tasks on your calendar. The most productive people live off of their calendar, and not their to do lists.
These are my thoughts… What are yours?
Please share in the comments below!
Christine M. Wilson, LPC
Co-Founder, Think Time
Think Time Life Leadership System
Use your whole brain to plan your whole life.
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